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How can you improve your communication skills?

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How can you improve your communication skills?

As you know, in all industries and in all jobs, you need good leadership skills, time management, self-confidence and strong and effective communication skills. This article will teach you how to improve your communication skills.

How can you improve your communication skills?

In any industry, good communication skills have become very important. Because you solve your customers’ problems, you can have so many problems that only good communication, proactive communication, can solve. This also applies to students of engineering, business administration or other fields. Some of you may become managers or politicians tomorrow, so this is a very important communication skill.

Indeed, many studies have shown that a person’s communication skills and leadership skills, which are interrelated, can differ and determine the path of one’s life achievement.

Ways to improve communication skills

Effective communication is one of the most important skills a person can have in life. Improve Communication Skills: Whether you want to have better conversations in your personal and social life, or want to better get your ideas across in the workplace, there are some important things you can do.

Do you have something good to say

Try to remember and take notes, keep a journal whatever you went through because as your life goes on you will become messages about your failures, your successes, your mistakes you made and how You corrected and saved yourself have to say.

Tips for a good preparation

The key to a good speech and excellent communication is preparation. Actually, our whole life consists of preparation. We always prepare for the steps and stages in life, this is part of the game of life.

The quality of the conversation shows competence

Conversation is all about quality. Try to avoid all kinds of filler words like “Um”, “How”, “Guess”, “Well”, “Um”, “You already know”. These words add no value to the conversation and literally have no meaning. Use pauses instead of stop words

This communication skill is probably the most important skill in relation to the overall conversation you will be able to have a conversation with almost anyone.

Strong communication skills in conversation

Within each sentence there are different topics that you can branch off into. If a conversation breaks, it’s because there aren’t any other topics that are interesting. So when you have the opportunity to branch into different topics, choose one that interests you. Also, remember that you should give your interlocutor the opportunity to talk about several topics as well. If you don’t offer him topics, the conversation will eventually end in a dead end. These communication skills require some practice. The more you try to look for topics to orient yourself by, the more you will notice them. Think about your last interviews. Interviews are exciting, nerve-wracking and definitely not something the average person likes to do.

A common mistake people make when they first meet someone is that they go into something called “interview mode” and bombard the other person with questions that can be extremely uncomfortable. The problem with asking too many questions is that they make the conversation very one-sided.

Use a statement instead of questions

When making statements, you are disclosing information about yourself. Take note of it the next time you’re with your closest friends or pals. You will find that most of the conversation is statements.

humor

Humor is an extremely complicated way to dance and play with your words.

Tell stories

It’s essentially about telling a compelling and engaging story that will allow strangers to immerse themselves in your world.

Deep conversations

It is very important in building lasting, valuable relationships

Do you know one way to become a good conversationalist? The key is to pause before answering or replying. A brief pause of three to five seconds after a person has stopped speaking is a very elegant thing to do in a conversation.

When you take a break, you accomplish three goals at the same time.

First, you avoid the risk of being interrupted if the other person is taking a breath before continuing.

The second benefit is that by not making a long comment at this early stage, you show the person you are speaking to that you are actively listening or paying attention to their words.

The third advantage of taking a break from the conversation is that you can understand the other person better. His or her words penetrate a deeper level of your mind and you will better understand what he or she is really saying.

By taking a break, you can have an effective and good conversation.

Show respect and appreciation

Appreciation and respect can go a long way. People are more open to communicating with you when you show respect for them and their ideas. It is also important to be respectful and considerate of other people’s time.

Paraphrase and ask questions

Asking questions not only helps you understand what the other person is saying, but it also shows that you are actually interested in what they are saying.

Another option is to paraphrase the speaker’s words in your own words. So after you’ve smiled or nodded, you can say, “Let’s see if I got that right” or “Let’s see if I got you right”. And then repeat it all over again in your own words. By paraphrasing the speaker’s words, you show that you are really listening to them and trying to understand their thoughts or feelings. This will also help you develop clear communication skills.

Active listening

And it’s a nice thing when you practice listening. Your contacts want to know that they will be heard. The other people will find you fascinating, they will feel relaxed and happy around you, because when you listen to other people you make them feel important. Good listeners are good communicators and good leaders.

The reason active listening is such a powerful tool in developing the art and skill of effective conversation is because it builds trust. It is a very powerful tool for business communication. The more you listen to your client, team member, or other person, the more trust you will build. It also boosts self-esteem.

Body language

Body language includes eye contact, manners, facial expressions, smiles, and hand gestures. Communication is much more than just words. we communicate with words, but actually we also communicate a lot without words, which is also known as non-verbal communication. when we first meet someone, the first thing we say about ourselves is our “body language”. Your unwritten and non-verbal cues often reveal more than you think. Our open body language tells people 70% of things about ourselves. Many are rejected in first time job interviews due to poor body language and are unable to respond presentation  to do their best because they don’t have good posture. You cannot maintain eye contact, which is the primary focus of your attention. By looking the other person in the eye, you show that you are interested in what they are saying. It also helps you stay focused and less distracted. It’s one of the most effective skills to improve communication skills.

What soft skills do you use to become a good communicator?

Remember: communication is a skill. Developing communication skills is like a muscle that must be developed over time through practice in many areas of life. Here are a few more tips:

speed

Don’t speak too quickly. Great communicators tend to speak a little slower than the normal speed of a conversation. This allows the listener to grasp the main idea and understand what they are saying. Many students or people who speak quickly, even in their native language, think that it is fluent. But speed and fluency are not the same thing. In fact, speaking too fast is a sign that your pronunciation is not good because you cannot control it. So when you speak, try to speak more slowly than the natural speed of conversation and use the power of the pauses. You should take a break before you speak and in the middle of your speech.

Emphasis

Great communicators are really good at using intonation to convey a clear meaning. You need to emphasize the right words, the right sentences, and even the right ideas when communicating. This can be done in a number of ways. One of the most common ways is to use adverbs. Adverbs help you emphasize the importance of something. For example “definitely”, “absolutely”, “must” etc.

The second option is to change the volume. If you’ve ever attended a music concert or live music, you’ll notice how the music changes the volume to convey the meaning. It is a powerful method of communication. As you speak, you go from being very soft to loud and that changes the dynamics, especially with adverbs. Whenever you emphasize something, increase the volume.

simplification

Did you know that there is a huge difference between verbal and non-verbal communication? Two of these differences are that verbal communication is generally easier, it uses simpler language, and the second difference is that verbal communication is more repetitive, which is logically correct because when you write you can always do things read again. When you speak, the words disappear, you forget them, so you have to repeat things, often in a slightly different way. So the thought of keeping the language simple is important in order to communicate effectively.

Be brief but precise

Be brief in your verbal and written communication, but in such a way that the person you are speaking to understands what you are trying to say. And when you reply to an email, read the entire email before replying. With enough practice, you will learn not to gossip or give too much information.

You should also be using the right words in the right place at the right time. Do not use figurative vocabulary in oral and written communication. Remember, simplicity helps you communicate. That makes you an effective communicator.

The 7cs of communication

The 7 Cs of communication come from the English-speaking world and stand for:

  • Clarity,
  • Completeness (completeness),
  • Conciseness (conciseness),
  • Consideration,
  • Concreteness (concreteness),
  • Correctness and courtesy.

clarity

Those who want to communicate effectively need to be clear about what they are saying – the purpose of the communication should be clear to the communicator.
Complete clarity of thoughts and ideas increases the importance of the message.

completeness

You should convey all the facts the audience needs. The subject to be communicated must be appropriate and complete. Complete communication develops and increases reputation.

It is also cost-saving because no important information is missing and there are no additional costs for transmitting the additional message once the communication is complete.

Complete communication contributes to better decision-making by the listener / reader / recipient.

Conciseness

Conciseness means lack of words, ie one should convey one’s messages with as few words as possible. Concise communication has the following advantages: It saves both time and money.
Concise communication conveys a short and essential message to the audience in just a few words. A concise message is inherently non-repetitive.

thoughtfulness

To communicate effectively, the sender should put themselves in the shoes of the recipient. Make sure that the self-esteem of the listener is maintained and that their feelings are not hurt. Customize your words in the message to suit the needs of the audience and complete the message. This will lead to a positive outcome and is of great use in any professional setting.

Concreteness

Concrete communication means that you express yourself specifically and clearly instead of being fuzzy and confused. In concrete communication, the sender conveys a “to the point” or factual message. The characteristics of concrete communication are that it is based on specific facts and figures and that a message is conveyed effectively.

correctness

For effective communication, the sender should not deliver a message unless they are certain that it is correct. There should be no grammatical errors in communication. Correct communication is characterized by the fact that trust increases and the correct message has a greater impact on the audience.

courtesy

Politeness means being friendly and helpful towards others. The sender’s message should be polite and reflective. It is very helpful because it implies that the viewpoints and feelings of the recipient of the message are taken into account. In addition, it is not biased and terms are used that show respect for the recipient of the message.

Continuing education in communication

Communication plays a central role in the leadership and management courses of the Swiss Connect Academy (SCA).

The training plan conveys the basic skills in communication as well as communication techniques and trains in efficient communication, leadership and feedback discussions. You also learn how to conduct difficult management and negotiation discussions.

Conclusion

Communication skills are an important part of your personality. You speak in public, in your job in the company with customers, on stage, in relationships with family, in the community, from the time you wake up every day.

Non-verbal communicative competence is a must and underlines the ability to work in a team. Developing good communication skills will help you build confidence, self-esteem, company mission, self improvement, public speaking, and many other great skills in your life.

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